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Safeguarding everyone involved in the City of Sanctuary movement is essential, most especially volunteers and people seeking sanctuary who may be particularly vulnerable or at risk of exploitation because of their insecure immigration status and fear of detention and deportation. We advise that you take expert advice on safeguarding matters as appropriate to your context. Please see The Resource Centre and contact NCVO or local Voluntary Action organisation / service and ensure that you have Safeguarding in place for everybody.
As a minimum we recommend the following:
1. All groups to have a safeguarding policy in place which suits the type of activities/services you deliver (and takes into consideration anyone involved or who may come into contact with the group).
2. Ensure the policy explains why some volunteers (particularly asylum seekers and refugees) might be particularly vulnerable.
3. Appoint a safeguarding lead and deputy who have received training in safeguarding/protection of vulnerable adults (leads should have a minimum of a basic DBS check and two references).
4. Explain the policy to all volunteers and ensure they know that any concerns will be dealt with in accordance with the policy.
5.  Explain the policy to all asylum seekers and refugees involved in CoS activities and services and ensure they know that any concerns will be dealt with in accordance with the policy.
6. All volunteers and people seeking sanctuary involved in group activities  should  know who the safeguarding leads are and have their contact details.  (A business card with a safeguarding lead contact which is given to everyone is a useful idea). The name and contact details of the Safeguarding lead should also be displayed on your website so that is it is available to members of the public.
7. The management committee/steering group/trustee board etc should all be aware of the policy and their responsibilities.


We would like to provide examples and templates used by groups around the City of Sanctuary network. Please send us your safeguarding policies and procedures to share with the network.

Disclaimer: The information provided in these templates is intended for guidance only. It is not a substitute for professional advice and we cannot accept any responsibility for loss occasioned as a result of any person acting or refraining from acting upon it.